Asset Management Case Study - Aussie Digital Business SystemsAussie Digital Business Systems Asset Management Case Study - Aussie Digital Business Systems
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RFID Enabled Asset Monitoring used in Health Care Industry

Initial Workflow of the organisation

A Hospital-based in the South African region, track their assets manually using spreadsheets or by sticking notes to equipment. Some of the more valuable assets are tracked using battery-powered tracking tags but the cost and maintenance of these types of tags limit their use. This means that the hospital was only able to automate tracking for a very small portion of their total assets.

Main problem

The Hospital was constantly challenged with the accidental or deliberate removal of valuable medical equipment from their facilities. The high cost of purchasing and renting that equipment reduced the revenue and efficiency. Time is wasted by clinical staff searching for assets. Manual processes are also more prone to errors, which can result in equipment shortages at critical times.

Prescribed Solution

As the hospital seek a solution that supports their initiatives to deliver exceptional patient care cost-effectively, we addressed this problem with an emerging RFID technology that is a low-cost and high-benefit technology solution to automate tracking of all kinds of assets. From small items such as medical supplies and sample vials to large items such as infusion pumps or wheelchairs. The thin RFID tags can withstand hospital cleaning processes and in the unlikely event of loss or damage, they are easy to replace and update in the field. The solution monitor entrances and exits to prevent unauthorized removal of assets from designated areas. A fixed gateway reader has been deployed in desired areas and all the assets have been tagged. The solution also proactively generates alerts when equipment levels are below a certain threshold (PAR level) in a clean room, or equipment is above a certain threshold in the soiled rooms to alert service staff. They can reduce the overall costs of asset management by streamlining preventive maintenance management, minimizing asset loss, and reducing labour costs related to searching for assets. Also, these improvements contribute to a better overall experience for patients and staff.

Outcome

  • Increase in the utilisation of medical equipment by 60.5%
  • Reduction of rental equipment cost by 50%
  • Elimination of manual tasks
  • Impact of increased staff satisfaction on overall employee productivity
  • Overall Savings of 200k/ annum

 

Key Metrics

 

Before

After

Cost savings on assets

0

200k

Asset usage efficiency

22%

82%

Employee Efficiency

50%

75%

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RFID Enabled Asset Tracking used in Oil & Gas Industry

Initial Workflow of the organization 

A logistics/ mining services company based in Western Australia that supplies spare parts, labour, and maintenance services to one of Australia’s largest producers of natural gas, crude oil, and natural gas liquids, wanted to automate the manual barcoding process of tracking and maintenance of their equipment.

In various oil yards, there was a strong need to provide visibility of all the equipment and safety status. Currently, the high-temperature monitoring is done manually using indicators and analog instruments that are provided at the site which is monitored by the site supervisors during the operational hours.

Main problem

They faced key challenges including the maintenance of the equipment and units, dealing with the high temperature of pipelines due to which they start to disintegrate very quickly and after some time leads to loss of oil, which led to serious damage to the environment.

Also, to find the tools and pieces of equipment at the site, mainly the flanges, testing equipment which is critical for the maintenance team when misplaced which affects the operations. To know the lifecycle of pieces of equipment that needs to be serviced or replaced after just 3 to 6 months of use. Difficulty in tracking remote vehicles and drivers who work in remote areas and ensuring employee safety.

Prescribed Solution 

Aussie Digital Business Systems addressed this problem by implementing an RFID solution throughout the yard with an Application on a handheld device, utilizing Passive tags along with the highly advanced Reader technology. A single reader is deployed to cover up to 200,000 square feet, additionally, antennas are placed throughout the desired area of coverage to give energy to any passive tags that have been applied to an asset. As the asset passes through the doors into different designated zones or loaded on to the vessel, the tag information is obtained, and the location of an asset is recorded. The contractor has more than 100,000 RFID tags in the field, all feeding information into their mobile and desktop enabled app, which then sends key data points to the dashboard. RFID tags with metal surface compatibility have information related to underground temperature, flow rate velocity, stress, and mud composition and send alerts when reaches the threshold value. The pipes and drills are also tagged with RFID tags that give information regarding pipe identification number, age, length, number of times it is used for drilling, recent job ID, etc which tracks the lifecycle and notify for replacement. Further, we successfully implemented the RFID badges incorporated with GPS technology that is issued to the workers and divers during their fieldwork. These badges help to trace and rescue workers in case of any incident that happens. 

Outcome 

  • Monitor real-time movement of the assets, and eliminate asset loss
  • View the current physical location of an asset on a map.
  • Look Into the exact specification of the equipment without going into the yard field.
  • Retrieve accurate, up-to-date inventory reports
  • Receive alerts for assets when certain events take place
  • Higher in sales and better in margins

 

Key Metrics

 

Before

After

Data Capture

45%

75%

Revenue growth

50%

65%

Productivity rate

55%

78%

 

 

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Provision of RFID Enabled Asset management solution for dental departments

Initial Workflow of the organisation

There are a few issues with managing the assets of conventional dental office based in Melbourne, the vast majority of which are operated manually, or barcode-based. The workflow of the company requires the barcode number that must be pre-imprinted on a sticker, then they are manually placed on every asset. In the Process, these stickers get dirty or damaged, the barcode scanner could misread or even neglect to read the barcode. Moreover, barcodes require a direct line of sight and for the scanner to be at a nearby distance to read it.

Main problem

To track assets, all kinds of dental office assets, such as dental records, dental tools, chairs, recliner chairs, office supplies, X-ray imaging equipment and sterilization equipment, a staff member with a handheld scanner must visually identify each asset, scan it at a very close range and repeat this process for every single item. This makes the process error-prone, labour-intensive, and inefficient.

Prescribed Solution

Aussie Digital Business Systems addressed this issue by providing Asset Management System based on the latest UHF RFID technology with a wide selection of tags for different target materials and working conditions. The handheld PC is preinstalled with both an RFID reader and the Asset Management Software. RFID tags are reusable and able to withstand impact, heat, and moisture i.e. an object tag that is attached to each asset for its identification. An RFID location tag is attached to a shelf or an area on which an asset is placed. Once tags have been placed, a staff member can then walk through the areas where assets are located, with a handheld PC in his or her hand to automatically track all assets within range of the RFID reader.

Outcome

  • Easy management of assets in a dental office
  • RFID readers can detect tags within their long-read range and can read multiple tags at once
  • Suitable for dentist offices of all types and sizes
  • Can track all kinds of dental office assets

 

Key Metrics

 

Before

After

Data Capture

45%

75%

Patient Satisfaction

56%

65%

Employee Efficiency

50%

75%

 

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Provision of RFID Enabled Asset management solution for a retail company

Initial Workflow of the organisation

 A cosmetics company based in Northeast Melbourne wanted to find a solution for inventory control as their supply process is mainly based on the manual ordering. The traditional asset management was using the barcode system.  Each asset had a barcode adhered to it where it can be easily scanned but also puts it in a place where it could be damaged for removed easily.

Main problem

The system is prone to inaccuracy from the use of barcodes. Making asset tracking inaccurate or more labour-intensive.  In addition to that, the assets come in a large variety of surface types and not always barcode friendly.  Due to the size of the store, they have many assets and most of them move around the store such as makeup products, hair accessories and perfumes which can make it harder to track. Fixed assets still also need to be tracked which can include anything from large display cases, office equipment, desk and furniture to computers and point of sale equipment. 

Prescribed Solution 

Aussie Digital Business Systems addressed this problem by providing an RFID based asset management solution. An RFID tag is attached to each asset for its identification. A suitable tag was chosen that fits the specific properties of the assets such as tags specifically made for metal and plastic. A suitable RFID Location Tag was also attached to a shelf on which an asset is placed. The staff can now walk through the aisles of assets, with a handheld PC in his or her hand, automatically performing an asset counting within range of the RFID reader. The RFID Reader has a range of 15 feet (roughly 5 meters), which is much further than a conventional barcode scanner. This dramatically improved accuracy and efficiency over conventional methods.

Outcome 

  • Improved accuracy and efficiency
  • Reduction of time consumed in counting assets
  • Automatically scan and read assets
  • High Asset visibility in the event of loss or theft

 

Key Metrics

 

Before

After

Accuracy rate

45%

85%

Increase in sales

50%

65%

Productivity rate

55%

78%

 

Location

Suite 903, Level 9, 227 Collins Street, Melbourne, VIC – 3000, Australia

Email

info@adbsystems.com.au

Contact us

Phone: 1300 784 249